A Simple Idea

We provide College web sites with a simple to use “CollegeMatrix” plug-in so that students can easily create online resume(s) which are compliant with FERPA Rules and regulations. The resumes will be stored in a secure database and only made available to employers who you have granted access to your website. The Career Center staff approves each student, and can grant, or limit access for each employer, while the system maintains your student and employer records.

More jobs for your students

Sometimes the hardest job is getting employers to give you jobs for your students. You devote lots of resources to generating jobs from employers and staff time in entering and maintaining those positions for your students. Access to the CollegeMatrix program is free and easy to employers who can type in their own jobs and quickly post the same job on your college, as well as numerous other locations. You can easily invite any of the thousand companies from the CareerMatrix system to post a job on your system, and the employer can quickly mark their existing jobs to be available to your students with out any of your staff having to retype a single word.

Privacy and Security  

Privacy is a very important issue for everyone and we take privacy seriously. All information is encrypted through thawte, and your students approve the FERPA agreement before they have access to the system. We will not share student, employer or college information with anyone other than through your CollegeMatrix jobsite or within the CareerMatrix.com network of member employers if approved by your staff. Here is a link to our Privacy Policy: http://www.careermatrix.com/privacy.asp

How does it work?

Your web developer can send us a header file with the buttons for your site, we then provide and host a page on our server for the career services page for your site. Your Web developer will then point the buttons to the link we provide and that’s all there is to it. The career center “home page”, Students, Employer, and Staff home page provides space for your choice of text, links and graphics. From here students, staff and employers will gain access to all of the features you have given them access to; you have extensive control to limit the features available to each one.

Getting Started

• The Career Center administrator will sign up for the initial account with their administrator log in information, than we will set the account colors to match your site, and will send the link to your web developer.
  
• We will supply a url link for your web developer, who will create the links and buttons on your site to direct visitors to the page for your CollegeMatrix career center. Your web developer will also provide us with a header file with your logo, graphics, and navigation buttons for your site.
  
• Then, the CollegeMatrix administrator designate the individual who will make up the staff, and grant them the user rights to oversee the section they are responsible for. (Each counselor can be pre assigned for a specific curriculum so that when a new student signs up for that area, they are pre assigned to the correct staff , alternatively you can assign these students on an individual bases. )

CollegeMatrix Administrator

• Next, the administrator will set up your reference tables such as the Job Title table, Campus table and the Curriculum table * These tables will dictate what the employer, and the student sees when they sign up so that they are not trying to navigate through choices that may have nothing to do with your facility.
  
• As the administrator over the site, you can set passwords and user rights for those who will or will not have access to the site. You will assigns or approve various campuses, and set their administrator's rights over each campus.
  
• Your staff can receive several e-mail notifications such as a company sign up, change of address, change of contact information, student sign up notices, or expiring account from lack of use.
  
• If a student has not logged in for a specified amount of time, the system will send an e-mail to them (The counselor can also generate an activity report for students to see who is logged in and when). The student is notified after seven months of inactivity, and another notice is sent one month later and again two weeks after that.
  
• An announcements field is available for each counselor, which will show up on their own assigned students log in page. An additional announcement field is available for each campus, and one for the entire school. Type out a specific message such as an up coming job fair, useful web address, holiday schedules, or general announcements and the student will see this message when they first log in to the system.

Campus Administrator

• You will assign user rights for your counselors and staff members. Note: When setting up an account for a counselor, if you select from a drop down list the specific curriculums that this counselor is responsible for. (Selecting multiple curriculums is allowed.) Then students who choose that curriculum will be pre assigned to that staff member.
  
• Counselors will have access to their own students as well as unassigned students from their home campus. (Note; If you choose to, you can grant access rights to a counselor from any campus to any one or all of the students from your own campus)
  
• Individual students will be assigned to a primary, and a secondary counselor.
  
• You can invite employers to join your CollegeMatrix career center from the CareerMatrix.com network, This is a list of employers who already use the Internet to post jobs, and as soon as you have approved them to join your site, they can easily send jobs to your career center. This feature can greatly increase the number of jobs available to your students. (If you choose to, you can limit the number of jobs the employer can post on your site, as well as their granting, or restricting access rights to search your student's resumes).
  
• Your staff has a utility to generate reports , such as a report by student, curriculum, campus, employer, graduation date, or by career counselor.

Campus Counselor

• Full contact information is available for each counselor that the student is assigned to so they can easily contact you. Students have a link to easily send an e-mail message to their primary or secondary counselor.
  
• No mater which campus you are logging in from, you have access to only the students from your home campus, unless another campus administrator has granted you permission to access their students.
  
• You approve each student, and their resume before it is available for anyone else to view. (Students can have more than one resume if they choose).
  
• Once a student is assigned to a counselor, that counselor's contact information and availability schedule is accessible by the student when he or she logs in. (Counselors can be pre-assigned to students based on the curriculum the student has chosen.)
  
• Your staff can also set up on-campus interviews for employers. These schedules are then available on line for the students to choose the best time for their personal interview. You can set the web access to this schedule to (1)a specific list of students, (2) a group of students based on their curriculum study, or (3) to the entire student body
  
• If you wish to monitor the recruitment activity for a specific student, you can set a monitor flag. Then when the resume is approved and posted all the contact information for this student will be replaced with the student's consoler contact information. All correspondences from employers are then routed through you.
  
• You can also set an application monitor which will force all applications sent to an employer to be funneled through your staff. You can then compare the application along with the job, and forward it on with a personal note, or reject it back to the student with a note.
  
• A student record table automatically maintains notes and activity for each student on file. For example : when a student is sitting in front of you and you find a job in the system for them, you can easily forward a resume for them, or print off a copy of the jobs for them, or e-mail a copy to them and a record of the activity is kept in the student record table for you. The counselor who is generating this record is also noted along with a date stamp.
  
• Review the Applicant-tracking notes , which were generated by an employer and attached to the student record table. Each employer has the ability to make notes on the student which they are currently interviewing. The student does not have access to these notes, however, you as the counselor have the ability to review these notes for further discussion with the students.
  
• A separate table is maintained by the system to monitor when and how often a student has accessed the system. This will also tell you how many jobs the student has opened up on each visit to the site, as well as how many they have applied for.
  
  A utility is available for you to quickly search for a specific student or group of students, then quickly log in as that student to make changes to their record without affecting the last log in date for that student.
  
• You can easily print out current job postings for binders and bulletin boards. In the report section, you can also print a shortened list of available jobs to post on a bulletin board, this list would hide the company contact information, but will give the student a job ID number to easily look up the position that they are interested in. Also is the ability to print individual jobs to insert into a binder.
  
• E-mail a job posting to anyone, including any student, staff member, or employer, and a note is added to the student record table to tracking.
  
• You can also generate a report by student, campus, employer, gradation date, job type, or by Curriculum.
  
• When looking at a job for any employer, you have all of the information available to tell ho many applicants have already applied for this position, plus you can enter a note for this employer that the other counselors from your school can read.
  
• An announcements field is available for your students. Type out a specific message and when students log into the system, this information is the first thing displayed on the students log in page.

Campus Staff

• The campus staff members have limited rights to the system. This is designed for the student who is coming into your office to help out, but should not have to many access rights. This staff member will have the ability to update employer records, and impute jobs for employers. They can also invite employers to join the system, and approve their access to resumes.
  
• Staff members do not have access to the students personal information This needs to be kept confidential, however, if a student comes in and can't remember their password, than a staff member, (even though they can't see the existing password), will have the ability to change the student's password to something the student designates, or can click a link to send the user name and a password link to the students e-mail address, so that that student can get in to change their own password.

Student

• A student will set up his or her own account and decide their user name and password (The passwords can be customized to be accessed only through your existing system). They will select their home campus, and expected graduation date. Then choose their Major, Minor, and/or certificates they are working for. (Students can select more than one campus and curriculum if they choose). They will also enter if they are an under-graduate, graduate, or alumni member.
  
• The campus(s), staff member will then receive an email instructing them to approve and assign this student with a primary and secondary career counselor, (or if the consoler was pre-approved, the student’s assigned consoler will receive the message). After the consoler has approved the student they will have access to the site. (You can also set the limits so that a student must have a resume in the system in order to view existing job openings)
  
• The student can enter a resume and activate the job alert function to notify them when a new job is available in their chosen field. (Students are able to post more than one resume; however, the resumes are not on the web until the career counselor approves them.) There are multiple resume formats in the system, and the student can select each one to have the educational emphases more prominent on their resume, and experience being more prominent on another. They can also use assorted colors to accent their resume.
  
• The system also maintains a Contact Manager for each student. This will keep track of each job that the student applied for, which resume and which cover letter was sent, and will maintain a brief copy of the job description. Students are also allowed to make additional notes for each record in the contact manager.
  
• Students can also see a report of how many times their resume has been opened by employers.
  
• When searching for a job or activating the Job Alert, the student can choose to include or exclude the CareerMatrix.com jobs in their Job Alert settings. They also have a special link that allows then to easily log into the CareerMatrix.com system and search the jobs in there.
  
• The system will maintain a record of the student's activity on the site, so that the counselor will know how often the student has logged in, and how many jobs the student has opened.
  
• Other utilities allow the student to print or email their own resume to anyone, not just those in the system. They can easily save their resume to a disk, and develop multiple versions of cover letters, and resumes.
  
• Students have a utility to easily contact their assigned career counselor, view the on campus interview schedule, and set an appointment right on line.
  
• Students can also save a search that they often use. They will set up quick search link to easily recall search criteria that you initiate regularly

Employer

• The employer have easy access to post and maintain jobs with your site as well as numerous other locations. Such as on their own web site, jobs on CareerMatrix.com, on all of our partnership web sites, and at other college and universities. When a company deactivates a job, it's removed from all locations at once.
  
• Statistics are available to monitor how many times a student or job seeker has accessed their jobs, and a count of the number of resumes they have received through the system for each job, and a separate line item for each location.
  
• Application Queue for entering and maintaining notes and the current status on each applicant.
  
• Quick and easy tools for posting jobs, such as multiple default contacts, on-line application links, and benefit packages, all of which are editable by the employer. We also have a “Save As” feature for quickly modifying similar positions.
  
• Companies can also enter questions to pre-screen applicants to make sure that they are qualified before you even open the resume.
  
• Companies can quickly deactivate a position and save this job description and statistics information for future postings.
  
• Employers can contact your staff to set up dates and times for on campus interviews. They can specify several jobs that they want to interview for, specify how many recruiters will be on campus for interviewing, how long the interview time slots are, as well as how far apart to stagger each interview start time, and when to schedule a break. (The campus staff approves these events, and can assign a room for interviewing)
  
• Coming soon, each employer will be able to sign up on line for on campus Career Fairs . And as long as they are in the system, their logo and profile page will be available for the student to preview before attending the event. The staff will approve the employer, and assign them a booth number.
  
• Set up quick search links to easily recall a resume search criteria that you initiate regularly